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The Delta Chi Fraternity
Region IV
Regional Leadership Conference
University of Iowa, Iowa City, Iowa
February 26 – 27, 2010
Host Chapter:
Iowa (first time hosting since at least the 1980s)
1.) Host Coordinator: Grant Gillon and Wade Scholten
2.) COSTS: Each chapter and colony was assessed $295. Additionally, the cost for each attendee was $35 per person for the first 5 delegates; the price dropped to $30 per delegate for attendees 6-10 and then down to $20 per person for each registration over 10 brothers. The cost for Alumni registration was $40. These costs included conference materials, a challenge coin and all meals throughout the weekend. Hotel costs were independent of conference costs. Most attendees stayed at the conference hotel for a rate of $72.80 including tax.
3.) Chapters in Attendance (driving distance round trip):
Central Missouri (11 hours)
Colorado—Colorado Springs (24 hours)
Colorado State (22 hours)
Iowa (Host)
Kansas (10.5 hours)
Mankato (9 hours)
Minnesota (10 hours)
Missouri (9 hours)
Missouri State (14 hours)
Northern Colorado (22 hours)
Northwest Missouri (9 hours)
South Dakota State (13.5 hours)
Southeast Missouri (12 hours)
Truman State (6 hours)
Washburn Chapter (11 hours)
4.) Special Guests:
Ron Martin, New Mexico State Alumnus and 9 students from the University of Colorado, Colorado Springs Interest Group
Matt Gorney, Vice Regent
David Dee, “BB” Southeast Missouri
Marquez Brown, Regent for Region VI
Mark Sexton, “BB” Missouri
Dean Hoppe, Iowa ABT President
Greg Grimes, “BB” Missouri State
Ham Henderson, “BB” Northwest Missouri
Ahmad Ahmadi, Leadership Consultant
Ray Galbreth, Executive Director
Freddie Boyle, former two term “A” Mankato
Larry Audlehelm Former “AA”, “CC”, “DD” Iowa “BB’
Grant Herrin Regent, Regent III
Scott Klinefelter Former “CC” and Regent, Region IV
Justin Sherman Director of Chapter Services
Gary Coleman Delta Chi Educational Foundation
5.) Total Number of Undergraduate Delegates in Attendance:
178
6.) Total Number of Alumni (including facilitators):
14
7.) Presenters:
Larry Audlehelm; Grant Herrin; Scott Klinefelter; Justin Sherman; Freddie Boyle; Ray Galbreth; Gary Coleman; Ahmad Ahmadi; Greg Grimes; Dean Hoppe; Aaron Otto; Marquez Brown; and Matt Gorney.
8.) Missed Roll Call:
8:30 a.m. Saturday Kansas
9.) Business:
The conference began with dinner on Friday from 5 to 7 p.m., at the Iowa Chapter House. Following dinner and chapter house tours, delegates traveled to the Delta Chi Headquarters building on Church Street where Ray and other members of the staff provided guided tours.
10.) Following breakfast on Saturday morning, Roll Call was taken by chapters who responded with an example of something their chapter does great in recruitment. Next there was an overview of the Iowa Chapter and the day’s schedule.
11.) Next their was an open microphone question/answer session with the Executive Director and Regent.
12) The first General Business Meeting then took place and nominations for international committees (Law, Housing, and Ritual) and the 2011 RLC host site were taken: this included:
Housing:
John Nolan, Central Missouri
Anbarasan Thuraimanikam, Mankato
Law:
Casey Jensen, Missouri State
Eric Haiar, South Dakota State
Anthony Sutton, South Dakota State
Ritual:
Kameron Nelson, South Dakota State
Jameson Hutchins, Northwest Missouri
Nathan Rolling, South Dakota State
Qualifications Review Committee:
J.J. Kimmel, Northern Colorado
Ryan Senciboy, Missouri
Curtis Tate, Central Missouri
2011 Host site:
Kansas
Missouri State
Central Missouri
Regent: Aaron Otto
13.) Kansas withdrew prior to the RLC host site presentations. Voting took place for the 2011 RLC and Central Missouri was selected. This RLC will mark Region IV’s return to Central for the first time since 2004.
14.) Ray Galbreth facilitated a risk management discussion and passed out the FIPG policy after participants viewed the video “Wait Wait, Tell Me Something I Did Not Already Know.” Roll call prior to the risk management presentation was taken with all chapters in Region IV responding to the following question: What is something you do well on your campus for recruitment?
15.) A discussion and showing of the video for Jimmy V was played. The Region sold blue lapel ribbons and raised an additional $200 for the Jimmy V Foundation.
17) Nominations for Regent were reopened with Larry Audlehelm presiding. A motion was made and passed to elect Aaron Otto by acclimation to his fourth term as a member of the Board of Regents.
18.) Gary Coleman then made a presentation for the Delta Chi Educational Foundation.
19.) Following some introductory remarks by Iowa “BB” Larry Audlehelm on recruitment a serious of recruitment round tables were held including the following:
Philosophy/Preparation – It is impossible to put together an effective plan of action without knowing why you’re putting together the plan and where you want to go. This short but powerful introduction will serve as the framework for the entire effort. Focusing on why recruitment is more important than just “getting guys to fill the house” and why it has to happen now by Larry Audlehelm former “AA,” “CC,” “DD,” and Iowa Chapter “BB”
Branding – Why is Delta Chi better than the other chapters on your campus? Is it? There are right and wrong way to go about answering these questions. Do you know which are which? In this session, we will illustrate the proper, and very simple, ways to sell someone on joining your organization Justin Sherman, Director of Chapter Services.
Mechanics – Ever wonder if you're leaving the best impression with your potential members? Did you communicate the right things? Is this the right candidate for your chapter? These questions can be answered by Asking the right questions and hearing what is being said. Improving your communication skills and how you interact with possible new members overall will have a direct impact your recruitment efforts. Better quality associate members from the beginning, which result in a better chapter overall by Grant Herrin, Regent, Region III
Events – Large events are certainly not the only means by which we have available to us to meet potential new members. Associate Members should have the opportunity to met active members of the chapter in both small and large group settings. The fundamental recruitment formula of 1.) met him, 2.) make him your friend, 3.) introduce him to other members and 4.) introduce him to the fraternity is played out through both the formally organized larger events and smaller more personal ones by Scott Klinefelter, Former Regent, Region IV
Follow Through – Don’t let one bad apply ruin the whole bunch! Learn the fundamentals of purpose-driven recruitment to seek out and find the best men for your chapter. You will learn to analyze the values of your chapter and what you value in new members. In the end, it’s not about bidding the most men, it’s about bidding the most good men by Marquez Brown, Regent for Region VI
20.) Next there was a series of break-out sessions/round tables. There were two tracks for these breakout sessions: 1.) Personal Development Track and 2.) Fraternity Programming/Management Track.
Finances “Taking control of chapter finances before they control you” by Grant Herrin, Regent, Region III
How to Have Successful Officer Transition by Ahmad Ahmadi Leadership Consultant
Study Skills by Freddie Boyle
History of the Ritual by Aaron Otto, Regent and former Ritualist
Warm Fuzzies or Cold Prickles by Ray Galbreth, Executive Director
Benefits of Membership Freshman to Senior by Larry Audlehelm, former “AA,” “CC,” “DD,” and Iowa Chapter “BB”
21.) A second set of breakout session/round tables following the same two tracks as above included:
Alumni Relations by Matt Gorney, Vice Regent for Alumni Development
Image is Everything by Marquez Brown, Regent for Region VI
5 Keys to Finding a Great Job by Dean Hoppe, Iowa ABT President
Associate Member Programming by Aaron Otto, Regent for Region IV
Improving Chapter Scholarship by Ray Galbreth, Executive Director
“You Do the Work, So You Deserve the Recognition, The Delta Chi Awards Process” by Ahmad Ahmadi Leadership Consultant
22.) Following the personal development and fraternity programming breakout sessions, a set of officer round tables were held to facilitate a discussion among brothers who currently hold or who aspire to hold a specific position.
“A”- Aaron Otto/Ham Henderson, facilitator (Iowa Room)
“B”- David Dee, “BB” Southeast Missouri facilitator (Kirkwood Room)
“C”- Freddie Boyle former two term “A” Mankato facilitator (Lucas-Dodge Room)
“D”- Mark Sexton “BB” Missouri facilitator (Michigan State Room)
“E”- Matt Gorney, Vice Regent for Alumni Development facilitator (Michigan Room)
“F”- Gregory Grimes “BB” Missouri State facilitator (Miller Room)
Small group discussion about best practices in recruitment, Ray Galbreth facilitator
Members share ideas and experiences that have worked with their chapter (Illinois Room)
Alumni- (Purdue)
23.) The second to the last event for the evening was the 2010 Regional Awards Dinner which included remarks about State of the Region, chapter awards (each chapter receiving individual recognition for their successes during the last year with special recognition given to the Iowa Chapter for hosting such a successful leadership conference) and individual accommodations (for presenters and alumni volunteers). Also each brother signed an oath of reaffirmation and was presented a Delta Chi Challenge Coin. A few special gifts were given to the RLC coordinators Brothers Grant Gillon and Wade Scholten in appreciation for their extraordinary efforts to make this a very well organized event. The Regent’s Cup winners for 2009 included the most new men initiated presented to Missouri and the highest percentage of growth to the Truman State Chapter.
24.) An Alumni initiation ceremony was held with 12 brothers participating. Following that was a Ritual exemplification.
25.) Facilities: The Iowa Union did not charge for the use of rooms since we ordered food for two meals through their catering service. The conference hotel worked out well.
26.) Special thanks goes to the Iowa Chapter for hosting this outstanding event. The quality presentations by our alumni volunteers as well as the high attendance made the Iowa Chapter’s hard work and good organization all worthwhile.
Respectfully submitted,
Aaron “Ottomatic” Otto
Regent, Region IV
The Delta Chi Fraternity
Watch for updated information at www.deltachiregion4.org, or join the Region IV listserv by sending an e-mail to deltachiregion4-subscribe@yahoogroups.com. We are looking forward to seeing you in Brookings in 2009!
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